FAIRFIELD BAY COMMUNITY CLUB
BOARD OF DIRECTORS
MAY 26, 2015
The Regular Meeting of the Fairfield Bay Community Club Board of Directors was held on Tuesday, May 26, 2015 at 9:30 a.m. in the Fireside Room of the Indian Hills Complex.
Paul Wellenberger led the group in prayer and the Pledge of Allegiance.
Directors in attendance; Dwayne Miller, President, Roy Baker, Brian Moore, Linda Pratt, Ken Schuette, and Richard Stratton.
There was one guest in attendance. Seven Club employees were in attendance.
15-54 Motion was made by Brian Moore, seconded by Linda Pratt, and unanimously carried to accept the minutes of Regular Meeting April 28, 2015.
15-55 Motion was made by Linda Pratt, seconded by Ken Schuette, and unanimously carried to accept the minutes of E-mail Survey, April 29, 2015.
15-56 Motion was made by Roy Baker, seconded by Linda Pratt, and unanimously carried to accept the minutes of Special Meeting, May 8, 2015.
Rocky Nickles, Chief Financial Officer, gave the financial report.
The Board discussed the status of the past due accounts. The first of three late letters have been mailed. A meeting has been set up with First Collections Services for June 2 to discuss the handling of delinquent accounts.
Mr. Wellenberger stated the Arkansas Parks Department will allow us to apply for a 50/50 fun grant, but we need to establish a Parks Department. He stated Indian Hills Golf Operations, Marina, and Recreation will comprise this department.
The following Manager Reports were given: Josh Little, Golf Operations. Paul Wellenberger, Marina, Ann Helmbeck, Recreation, Paul Wellenberger, Food and Beverage, John Tyer, Utilities, Paul Wellenberger, Fairfield Bay News, Rocky Nickles, Accounting, Sharon Boone, Owner Services, and Paul Wellenberger, Administrative Departments.
Dwayne Miller updated the Board on the actions of the Marketing Committee.
Ken Schuette reported the Idea Incubator Team held a year-end review meeting. They plan to focus on the list which was distributed. They would like to get a list of grants that might be available, and would like to become involved with Team 2035.
It was reported Team 2035 is planning to power wash the sidewalks at the Mall.
15-57 Motion was made by Brian Moore, seconded by Linda Pratt, and unanimously carried to approve a capital expenditure for a Fuel Pump Card Reader for the Marina in the amount of $21,950. There is $50,000 in the Capital Budget to fund ideas resulting from this team. Pay back is 3 ½ years. Due to a shortage in cash the purchase will not be made until Rocky Nickles approves the expenditure.
15-58 Motion was made by Linda Pratt, seconded by Ken Schuette, and unanimously carried to renew the contract with the Hart Center to allow employees and Board Members to use the facility at a cost of $1,000 per month. Contract is from June 1, 2015 to June 1, 2016.
15-59 There being no further business to bring before the Board, a motion was made by Linda Pratt, seconded by Brian Moore, and unanimously carried to adjourn.
Dwayne Miller Roy Baker