FAIRFIELD BAY COMMUNITY CLUB BOARD OF DIRECTORS JANUARY 27, 2015
The Regular Meeting of the Fairfield Bay Community Club Board of Directors was held on Tuesday, January 27, 2015 at 9:30 a.m. in the Fireside Room at Indian Hills Complex.
Directors in attendance; Dwayne Miller, President, Roy Baker, Toby Glyde, Brian Moore, Linda Pratt, Ken Schuette, and Richard Stratton.
Paul Wellenberger, General Manager, and Rocky Nickles, Chief Financial Officer, were also in attendance.
One guest and eleven managers were in attendance.
15-4 Motion was made by Brian Moore, seconded by Toby Glyde, and unanimously carried to accept the minutes of Regular Meeting, December 9, 2014, as presented, with the exception of one spelling correction.
15-5 Motion was made by Brian Moore, seconded by Linda Pratt, and unanimously carried to accept the minutes of Special Meeting, of December 15, 2014, as presented.
15-6 Motion was made by Brian Moore, seconded by Linda Pratt, and unanimously carried to accept the e-Mail Survey Minutes of January 14, 2015, as presented.
Rocky Nickles, Chief Financial Officer, gave the Financial Report.
Manager Reports: Josh Little, Golf Operations, Clint Stevens, Top of the Rock, Mona Johnson (in the absence of Sheryl Paxton), Marina, Utilities, John Tyer, Recreation, Ann Helmbeck, Newspaper, Dan Feuer, Rocky Nickles, Accounting, and Sharon Boone, Owner Services.
Under Contacts by Owners/Board Richard Stratton advised Josh Little, Golf Operations there is a tree on #5 that should not be taken down by tree removal service. Mr. Stratton will talk with Josh Little after the meeting.
Dwayne Miller updated the Board on the actions of the Marketing Committee.
Ken Schuette reported on activities of the Idea Incubator Team. He said the team has found a card reader can be installed at the Marina at a cost of $18,000, to allow 24 hour service at fuel pumps. Team is working with an individual who is interested in forming an Archery Club at the Bay. The cost would be between $6,000 and $7000 for preparation, supplies, etc. A shoot would be held once a month on Mt. Ranch Trail with a charge of $15.00 per person. Revenue would be split with owner with a 2 1/2 year return for the Club. Team is also investigating having pickleball tournaments and motorcycle rides. Team will finalize recommendations and bring back to the Board.
It was reported Team 2035 is providing a developer additional information and a list of lots which the Club would offer for the construction of spec homes.
15-7 Paul Wellenberger presented the new Bay View Facility construction package capital Package to the Board. Motion was made by Ken Schuette, seconded by Brian Moore, and unanimously carried to approve an expenditure of $640,000 to complete the project. A total of $141,000 capital funding was previously approved by the Board.
John Tyer said he received the engineering study for Hamilton Hills Wastewater Plant and has given it to Paul Wellenberger. More details will be available at the next Regular meeting.
15-8 Paul Wellenberger presented proposed plans for 2015 Community Club Food Operations Management. Deb Ivanor and Jeannie Stone, under contract to the Club, will manage the food operations at The Little Red Restaurant at Indian Hills (name change from Top of the Rock), the new Bay View facility, Conference Center catering, and the Little Red Cafe at the Marina through 2015 and March and April of 2016. In late 2015 they will assist Club management in hiring a Food Operations Manager. After discussion a motion was made by Brian Moore, seconded by Richard Stratton, and unanimously carried to request Paul Wellenberger to have a contract prepared by legal counsel.
State and national grants are being pursued for the tennis courts.
Acquiring a Liquor License for the Marina is still being pursued. Sheryl Paxton has completed the required class.
15-9 Motion was made by Ken Schuette, seconded by Linda Pratt, and unanimously carried to approve the slate presented of potential Election Committee members for the 2015 Annual Board of Directors Election. Individuals on the potential slate of ten will be contacted until the required committee of five, required by the By-Laws, is acquired.
15-10 Motion was made by Linda Pratt, seconded by Toby Glyde, and unanimously carried to approve a capital expenditure in the amount of $6,155.59. Expenditure was made in December 2014 when a decision was made during the budgeting process to purchase a new irrigation pump for pump station #2. Pump will lower the cost of electricity by 40% to 50% and create more efficiency for the pump station.
Paul Wellenberger presented John Tyer with a 25 year service award.
In member participation Neil Manning stated this could be a historical day for the Community Club.
15-11 There being no further business to bring before the Board, a motion was made by Linda Pratt, seconded by Richard Stratton, and unanimously carried to adjourn.
Dwayne Miller Roy Baker