Regular Board Meeting Minutes, January 27, 2015

FAIRFIELD BAY COMMUNITY CLUB BOARD OF DIRECTORS JANUARY 27, 2015

 

            The Regular Meeting of the Fairfield Bay Community Club Board of Directors was held on Tuesday, January 27, 2015 at 9:30 a.m. in the Fireside Room at Indian Hills Complex.

Directors in attendance; Dwayne Miller, President, Roy Baker, Toby Glyde, Brian Moore, Linda Pratt, Ken Schuette, and Richard Stratton.

Paul Wellenberger, General Manager, and Rocky Nickles, Chief Financial Officer, were also in attendance.

One guest and eleven managers were in attendance.

15-4 Motion was made by Brian Moore, seconded by Toby Glyde, and unanimously carried to accept the minutes of Regular Meeting, December 9, 2014, as presented, with the exception of one spelling correction.

15-5 Motion was made by Brian Moore, seconded by Linda Pratt, and unanimously carried to accept the minutes of Special Meeting, of December 15, 2014, as presented.

15-6 Motion was made by Brian Moore, seconded by Linda Pratt, and unanimously carried to accept the e-Mail Survey Minutes of January 14, 2015, as presented.

Rocky Nickles, Chief Financial Officer, gave the Financial Report.

Manager Reports: Josh Little, Golf Operations, Clint Stevens, Top of the Rock, Mona Johnson (in the absence of Sheryl Paxton), Marina, Utilities, John Tyer, Recreation, Ann Helmbeck, Newspaper, Dan Feuer, Rocky Nickles, Accounting, and Sharon Boone, Owner Services.

Under Contacts by Owners/Board Richard Stratton advised Josh Little, Golf Operations there is a tree on #5 that should not be taken down by tree removal service. Mr. Stratton will talk with Josh Little after the meeting.

Dwayne Miller updated the Board on the actions of the Marketing Committee.

Ken Schuette reported on activities of the Idea Incubator Team. He said the team has found a card reader can be installed at the Marina at a cost of $18,000, to allow 24 hour service at fuel pumps. Team is working with an individual who is interested in forming an Archery Club at the Bay. The cost would be between $6,000 and $7000 for preparation, supplies, etc. A shoot would be held once a month on Mt. Ranch Trail with a charge of $15.00 per person. Revenue would be split with owner with a 2 1/2 year return for the Club. Team is also investigating having pickleball tournaments and motorcycle rides. Team will finalize recommendations and bring back to the Board.

It was reported Team 2035 is providing a developer additional information and a list of lots which the Club would offer for the construction of spec homes.

15-7 Paul Wellenberger presented the new Bay View Facility construction package capital Package to the Board. Motion was made by Ken Schuette, seconded by Brian Moore, and unanimously carried to approve an expenditure of $640,000 to complete the project. A total of $141,000 capital funding was previously approved by the Board.

John Tyer said he received the engineering study for Hamilton Hills Wastewater Plant and has given it to Paul Wellenberger. More details will be available at the next Regular meeting.

15-8 Paul Wellenberger presented proposed plans for 2015 Community Club Food Operations Management. Deb Ivanor and Jeannie Stone, under contract to the Club, will manage the food operations at The Little Red Restaurant at Indian Hills (name change from Top of the Rock), the new Bay View facility, Conference Center catering, and the Little Red Cafe at the Marina through 2015 and March and April of 2016. In late 2015 they will assist Club management in hiring a Food Operations Manager. After discussion a motion was made by Brian Moore, seconded by Richard Stratton, and unanimously carried to request Paul Wellenberger to have a contract prepared by legal counsel.

State and national grants are being pursued for the tennis courts.

Acquiring a Liquor License for the Marina is still being pursued. Sheryl Paxton has completed the required class.

15-9 Motion was made by Ken Schuette, seconded by Linda Pratt, and unanimously carried to approve the slate presented of potential Election Committee members for the 2015 Annual Board of Directors Election. Individuals on the potential slate of ten will be contacted until the required committee of five, required by the By-Laws, is acquired.

15-10 Motion was made by Linda Pratt, seconded by Toby Glyde, and unanimously carried to approve a capital expenditure in the amount of $6,155.59. Expenditure was made in December 2014 when a decision was made during the budgeting process to purchase a new irrigation pump for pump station #2. Pump will lower the cost of electricity by 40% to 50% and create more efficiency for the pump station.

Paul Wellenberger presented John Tyer with a 25 year service award.

In member participation Neil Manning stated this could be a historical day for the Community Club.

15-11 There being no further business to bring before the Board, a motion was made by Linda Pratt, seconded by Richard Stratton, and unanimously carried to adjourn.

 

 

___________________________                       __________________________

Dwayne Miller                                                                                    Roy Baker

President                                                                                 Secretary

 

 

 

Fairfield Bay Starts Today!!

As many of you may already be aware, the Fairfield Bay Community Club has been working very closely with Taylor-Mack Advertising on an all-new marketing plan for the area. Part of this plan, as you have probably already noticed, was a re-branding of our logo and corporate identity. In addition to our new logo, we have recently launched an all-new website, fairfieldbaystartstoday.com, that will serve as a centralized web portal for everything related to Fairfield Bay. If you haven’t already, please visit the new website and let us know what you think. Be sure to bookmark the site and check back frequently because it continues to evolve on a daily basis.

One feature that we are very excited about on the new website is our all-new Events Calendar. This events calendar will consolidate the efforts of every department within the club and will present visitors with a one-stop shop to quickly find upcoming events. The new calendar is presently released in BETA, and will hopefully be in full-force by August 1. To visit the all-new Community Events Calendar, click here.  All events on the calendar are categorized, for example, if a visitor only wants to see Golf Tournaments, they will have the ability to only view Golf Tournaments. Making the calendar even more user-friendly we have also added the ability for visitors to subscribe to our calendar via RSS or Google Calendar. We hope that you find this new feature useful, and stay tuned for additional announcements in the future…

Story Fest III Leaves Us Wanting More Stories

by: Sherry Guess, Fairfield Bay News Staff Writer

Saturday morning, April 21, 2012 dawned crisp and clear and the Storytelling gods smiled. This years event went off without a hitch and without a cloud in the sky to dampen our enthusiastic audience who filled the story telling tents early armed with fresh hot coffee and some sweet goodies provided by our vendors.

Parking was ample in all the lots surrounding the storytelling tents in the Village Shopping Mall and at nearby facilities in close proximity. Volunteers sporting vivid green badges were scattered throughout the area to offer assistance as needed in arranging cart rides to those who needed help or pointing out various other important locations, such as public restrooms, availability of water, programs, badge sales or tent seating in either one of the very large tents, etc.

Sharon Luxon and David McBee served at emcees in the tents, calling our attention to the stage when 10 a.m. finally arrived and giving introductions for each professional teller.

As each storyteller took the stage for their morning session, the crowd greeted them with high expectations and the joy normally displayed by small children at Christmas. Parked in Tent “A” for the morning session with camera and tripod at the ready, I witnessed the delightful and entertaining story telling of Dan Keding, Lyn Ford, Beth Horner and Kevin Cordi, each offering up one half hour of colorful stories, sometimes so funny we laughed while clutching our sides, and occasionally so poignant we reached for a kleenex (sometimes just a sleeve!). The morning literally flew by, leaving us all wanting more, more and more stories.

Breaking for lunch, we all had some idea of the fare offered at all the vendors stations, judging for the smells that permeated the tents right before we got our break. Some rushed quickly for pulled pork bar-b-que from The Little Red, while others opted for a fried chicken dinner from Jack’s or the Kirk of the HIlls Men’s group for Jambalaya or those plump and juicy “Dogs” we all love. Stringbeanz had desserts well covered with lots of homemade treats, including special Shirley grown strawberries over pound cake and topped with gobs of whipped cream. The Scouts offered snack food, like chips, Roger Hooper, our County judge was serving up fresh hot coffee. Kids flocked over to the Holiday Puppets who performed during the lunch break and offered free lessons in controlling the adorable puppets and marionettes. Van Swink had the Art Studio open for visitors as did the Bay Boutique and Sweet Shoppe, all the Realtor’s offices and other Bay businesses to assist and provide for any visitor’s needs while here in The Bay.

Once we had satisfied our hunger pangs and our sweets craving, we scurried back to our tents and prepared to be thoroughly entertained once more by all four of our Storytellers. This time, we decided to migrate to Tent “B” to get a different viewpoint. Honestly, I can say that whichever tent you chose, your entertainment value was just as great! All afternoon, we were regaled with an hours’ worth of high adventures and time worn family stories from each guest teller.

Speaking only for myself, I can tell you that the value of a good story really hit home for me in a very personal way. I found myself recalling more and more of my own family’s history and stories told to me over all the years of my childhood. At the end of it all, I resolved to do two things: Put Story Fest IV on my calendar for October 12, 2013 and conjure up all my best stories to tell my grandkids when they visit this summer! Nothing can replace the stories I heard long ago in my own family and no other entertainment we’ve had in The Bay has ever impacted me more on a personal level than the Story Fest. Thanks Stas’ Productions, Stas’ Ziolkowski, all the Sponsors, Friends, Patrons and Volunteers who made this event a reality and a huge success.

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List of Area Lodging Providers

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FFB Social Media Sweepstakes: Win an Odyssey Crimson Series 660 Putter!!

Attention Golfers:
How would you like to win a brand new Odyssey Crimson Series 660 Putter? Well, here’s your opportunity! Best of all, there are two ways to enter! That’s right, double your chances of winning by entering both ways!!!

  • Enter on Facebook: Become a Fan of Fairfield Bay, Arkansas on Facebook and we will enter your name into the drawing.
  • Enter on Twitter: By following @FairfieldBayAR and retweet the following tweet: [retweet this link: http://www.tinyurl.com/ffbsms1 & follow @FairfieldBayAR for a chance to win an Odyssey Crimson Series 660 Putter. #golf]

At the end of the term we will throw all of the entries from Facebook and Twitter into a hat and pull out a winner! Here’s the best part, even if you do not win this drawing, your name will remain in the hat and automatically be entered in our next drawing…

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